HR Software in Nepal: Payroll, SSF, CIT, TDS and Attendance in One System
Hajir HR is HR software in Nepal that automates payroll, attendance and leave for Nepali businesses. It calculates SSF (11% employee + 20% employer), CIT, PF and TDS using the FY 2083/84 rules, supports Bikram Sambat dates, and generates payslips and statutory reports. It suits startups, schools, hospitals, factories and NGOs.
Tax figures follow Finance Act 2083 as reported publicly; confirm against IRD and SSF notices.
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What is HR software and why do Nepali companies need it?
HR software replaces spreadsheets for employee records, attendance, leave, salary and compliance. In Nepal the main risk is statutory error: wrong SSF or TDS, missed CIT deductions, late deposits, or Bikram Sambat date mistakes. Local HR software applies these rules automatically every month.
Hajir HR is a solution that is trusted by over 1600+ organizations and thousands of active users in Nepal today. It has proven to be one of the most reliable HR solutions in the country due to its reliability, flexibility and performance. In case of startups, developing companies, or big business, Hajir HRMS simplifies the HR functions, increases productivity, and creates a more efficient working environment.
Key facts at a glance (FY 2083/84)
Item
Rule
SSF total contribution
31% of basic salary: 11% employee + 20% employer
Social Security Tax (1%)
Waived for SSF-enrolled employees
Low-tax slab
1% on income up to NPR 10,00,000
Top income tax rate
29% above NPR 40,00,000 (was 36%)
Retirement deduction (SSF + CIT + PF)
Lower of NPR 5,00,000 or 1/3 of assessable income
Life insurance deduction
Up to NPR 40,000 or actual premium, whichever is lower
Female taxpayer rebate
10% on tax liability, as per prevailing provisions
Fiscal year
Shrawan 1, 2083 to Ashadh end, 2084
SSF (Social Security Fund) in Nepal
SSF is a mandatory contribution-based scheme for employers registered with the fund. Contribution is calculated on basic salary (plus dearness allowance where applicable).
- Employee: 11% of basic salary, deducted from pay.
- Employer: 20% of basic salary. (commonly described as 11% provident fund + 8.33% gratuity + 0.67% accident/disability cover.)
- Total: 31%, deposited monthly to SSF by the employer.
- Benefits: retirement, medical, accident, maternity and dependent coverage.
Example: basic salary NPR 40,000 gives employee SSF NPR 4,400, employer SSF NPR 8,000, total deposit NPR 12,400.
Hajir HR calculates both shares, tracks monthly deposit status and prepares the contribution report.
CIT (Citizen Investment Trust) and tax savings
CIT is a voluntary retirement savings scheme. Contributions reduce taxable salary, so employees pay less TDS. For FY 2083/84, SSF, CIT and PF contributions share one combined deduction cap: the lower of NPR 5,00,000 or one-third of assessable income.
Example: annual assessable income NPR 12,00,000. One-third is NPR 4,00,000, so the cap is NPR 4,00,000 (lower than NPR 5,00,000). If SSF + CIT total NPR 3,00,000, the full NPR 3,00,000 is deducted before applying slabs.
Hajir HR applies the cap automatically, handles CIT deductions per employee, and shows the tax saved on each payslip.
Salary structure and components a Nepali company must manage
| Component | What to handle |
|---|---|
| Basic salary | Base for SSF, PF and gratuity |
| Allowances | Dearness, house, transport, phone, meal, taxable vs non-taxable |
| Overtime | Rate per Labour Act and company policy, linked to attendance |
| Festival bonus | Dashain allowance and profit bonus where applicable |
| Deductions | SSF/PF, CIT, insurance, loans, advances, absence |
| TDS | Monthly salary tax on projected annual income |
| Leave encashment | Home, sick and substitute leave balances |
| Gratuity | Covered via SSF or company scheme |
What Hajir HR does : All-in-One HR Solution for Modern Businesses
- Payroll: gross-to-net, SSF, CIT, PF, TDS, bonus, arrears, payslips.
- Attendance:Biometric, mobile GPS, web check-in, shifts, late and overtime rules.
- Leave: policies, approvals, balances, Nepali holiday calendar.
- Employee records: documents, contracts, history, role-based access.
- Self-service: employees view payslips, apply leave, check attendance.
- Bikram Sambat: native Nepali dates throughout.
- Reports: SSF, TDS, payroll register, bank advice.
How to choose HR software in Nepal
- Does it calculate SSF, CIT, PF and TDS per the current fiscal year, and update when rules change?
- Is Bikram Sambat built in, not bolted on?
- Does attendance feed payroll directly, including your biometric devices?
- Is pricing per employee and transparent? Are implementation and support included?
- Is support available in Nepali during Nepal business hours?
- Can you export reports for IRD, SSF and your auditor?
Who uses Hajir HR
Business owners and CEOs — monitor workforce performance and operations.
HR managers and HR officers — manage employee records, attendance, leave, and policies.
Accountants and payroll teams — calculate salaries, deductions, and payroll reports.
Department managers and supervisors — review attendance, shifts, and team activity.
Employees — clock in, request leave, and view their attendance or other available HR information.
Frequently asked questions
What is the best HR software in Nepal?
The best HR software in Nepal handles local compliance natively: SSF (11% employee + 20% employer), CIT, PF, TDS and Bikram Sambat dates, plus attendance, leave and payslips. Hajir HR is built for Nepali businesses and covers these in one system.
How much is SSF contribution in Nepal?
SSF contribution is 31% of basic salary: 11% deducted from the employee and 20% paid by the employer. Employers deposit it monthly to the Social Security Fund.
How does CIT save tax in Nepal?
Citizen Investment Trust contributions reduce taxable salary. For FY 2083/84 the combined retirement deduction for SSF, CIT and PF is the lower of NPR 500,000 or one-third of assessable income.
Do SSF members pay the 1% social security tax?
No. Employees enrolled in SSF are exempt from the 1% Social Security Tax that applies on the first income slab (up to NPR 10,00,000) in FY 2083/84.
What is the highest salary tax rate in Nepal for FY 2083/84?
The top personal income tax rate was reduced from 36% to 29% for income above NPR 40,00,000.
Does Hajir HR support biometric attendance?
Yes Hajir HR supports Biometric and gps attendance. Attendance data flows directly into payroll.
Can I try Hajir HR before paying?
Yes you can get a demo or free trial for 3- 1 week.
Disclaimer: tax and SSF rules change by fiscal year. Verify with the Inland Revenue Department, the Social Security Fund or a certified accountant before filing. Intermediate income slabs between 10 lakh and 40 lakh are intentionally not listed here: copy them from the official IRD schedule.
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